Condition codes

Condition codes allow you to ‘flag’ items for repair or restoration, to indicate that damage has already been observed and recorded, etc. Not specified Use this code when adding items to the database and the condition have not yet been evaluated. Excellent Good Fair Poor Out for repair Use this to indicate that the item […]

Item status

Normal When an item is being added to the system, it’s status should be ‘Normal.’ Verification required This status code implies the same status as ‘Normal.’ It means that, although an item has been entered, the item has been flagged for verification of some or all details. When an item is assigned to this status, […]

Maintaining taxonomies

Overview A taxonomy is the hierarchical classification of artifacts, documents, digital assets and other information. The following taxonomies have been created for ‘items’: Eras. Era codes represent the age range relative to the items in the collection and allow you to segregate the items to facilitate management and display of items. Locations. The system allows […]

Location codes

Overview The system allows you to specify in detail where each item is located. It does this by allowing you to specify a location code and optionally a “sub-location” code. There is also a field where you can add free form text. A location code can refer to a display case, room, building, wall, filing […]